Voilà! Behold my 139th and final annotated agenda. Monday night's meeting is intended to avoid controversial topics, as it is the final meeting of the 2022-2023 term. Of note is a budget amendment request to shift the payment schedule for the Main Street Reconstruction Project (Item #2), and approval of a final plat for seven homes along Ashworth Drive.
We won't have a committee meeting before the Council meeting, but will instead have a reception for the outgoing elected officials from 5pm to 6:30pm in the Council Foyer, with a short presentation at 5:30. Also, we'll be holding an Inauguration Ceremony for the incoming elected officials on January 2nd at 11:30 at City Hall, and you're encouraged to join us in this historic and important event in the life of our city.
Speaking of participating, thanks SO MUCH for reading these annotated agendas over the years. I've done my best to make local government a little more transparent and understandable to residents, and your encouragement and feedback has made the effort a lot easier. We're all doing the work to be informed and engaged residents, and I believe the city is in great hands for the next term. While I won't be writing annotated agendas as a private citizen, I'll be happy to answer questions or explain processes if you ask. And I do plan to run for mayor again down the road, once my kids are out of school and if there's a reasonable opportunity. Public service is a great honor, and I'm grateful you've let me do it.
Call to Order by the Mayor
Roll Call
Pledge of Allegiance
Approval of Minutes
1. Regular meeting of December 4, 2023.
Agenda Revisions
Special Presentations
Public Forum. (Speakers will have one opportunity to speak for up to 5 minutes on topics relevant to City business.)
Staff Updates
Special Order of Business
2. Public hearing on proposed amendments to the City’s FY2024 Budget. This change would shift funding to cover the Main Street Reconstruction Project's FY24 costs; it's not a cost increase, but just pulling some of the project costs into this current Fiscal Year.
a) Receive and file proof of publication of notice of hearing. (Notice published 12/05/2023)
b) Written communications filed with the City Clerk.
c) Staff comments.
d) Public comments.
e) Resolution approving and adopting amendments to the City's FY2024 Budget.
Old Business
3. Pass Ordinance #3046, amending Chapter 9, Fire Prevention and Protection, of the Code of Ordinances relative to installation of post indicator valves, upon its third & final consideration. This is a change requested by the Fire Chief and was considered also in previous meetings. With this meeting's approval, it will be officially adopted and added to the city code.
Consent Calendar: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
4. Receive and file the City Council Standing Committee minutes of December 4, 2023 relative to the following items:
a) Youth Commission Update.
b) Human Rights Commission Annual Report.
c) Grow Cedar Valley Update.
5. Approve the following recommendations of the Mayor relative to the appointment of members to Boards and Commissions: Thanks to these citizens for their willingness to serve. These boards rarely meet, but are required by the City Code.
a) Rick Mott, Board of Electrical Appeals, term ending 12/31/2027.
b) Jerry Bjerke, Board of Electrical Appeals, term ending 12/31/2027.
c) Julie Gardner, Board of Mechanical Appeals, term ending 12/31/2027.
d) Nate Gruber, Board of Plumbing Appeals, term ending 12/31/2027.
e) Andrew Tink, Board of Plumbing Appeals, term ending 12/31/2027.
6. Receive and file the following resignations of members from Boards and Commissions: Thanks to Mr. Wright for stepping up to serve the HRC during a contentious time. His thoughtful insights were much appreciated.
a) Robert Wright, Human Rights Commission.
7. Receive and file Reformatted and Renumbered Administrative Policies. These policies have been converted to the new standard policy format and assigned numbers using the new standard municipal index. No substantive changes have been made, so is being sent for receive-and-file. This is simply for the council's awareness of the changes.
8. Receive and file the Abstract of Votes for the November 7, 2023 Municipal Election. The Board of Canvassers provides this information after each election, as formal notification of the election results.
9. Approve the following applications for retail alcohol licenses: The City Council is the approving authority for all alcohol permits and liquor licenses.
a) Huhot Mongolian Grill, 6301 University Avenue, Special Class C retail alcohol - renewal.
b) Rancho Chico, 618 Brandilynn Boulevard, Class C retail alcohol - renewal.
c) Sharky's Fun House, 2223 College Street, Class C retail alcohol & outdoor service - renewal.
Resolution Calendar: (The following items will be acted upon by roll call vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
10. Resolution Calendar with items considered separately.
11. Resolution approving and adopting CFD 1007: Admin Policy - Standard Municipal Index Management. This new policy simply puts in writing the organization of the city's new Standard Municipal Index. This 'dewey decimal system' for the city's document library is already in place, so the policy explains it.
12. Resolution approving and adopting CFD 1020: Admin Policy - Formatting of City Policies. This new policy provides guidance for how city policy documents should be formatted. Most major city policies have already been changed to this new format, so the policy is simply a documentation of current practices.
13. Resolution designating authorized signatories for financial accounts and vehicles of the City. This updates the list of signees to remove me and add the new mayor for checks, contracts, etc. No concerns.
14. Resolution approving and authorizing an Agreement with Brycer, LLC, relative to compliance administration, including acceptance of electronic compliance filings and collecting filing fees. This allows the third-party to take on some of the compliance work currently being done by the Fire Division, and appears to be a good and efficient public-private partnership.
15. Resolution approving and adopting an amendment to the FY24 Fee Schedule relative to establishing fees for the filing of reports with the City’s third-party administrator relative to Fire Code compliance. (contingent upon approval of the previous item) This would simply set up a new fee structure if Item #14 is approved.
Items 16 through 33 are all related to the artwork for the fiberglass TC mascots that will be placed around town. I've reviewed the art designs have have no concerns. I can't wait to see them on display!
16. Resolution approving and authorizing execution of a Professional Services Agreement with Alex Miller relative to fiberglass TC mascots for the Panthers on Parade Project.
17. Resolution approving and authorizing execution of a Professional Services Agreement with Amanda Stout relative to fiberglass TC mascots for the Panthers on Parade Project.
18. Resolution approving and authorizing execution of a Professional Services Agreement with Amber Wegner relative to fiberglass TC mascots for the Panthers on Parade Project.
19. Resolution approving and authorizing execution of a Professional Services Agreement with Amelia Gotera relative to fiberglass TC mascots for the Panthers on Parade Project.
20. Resolution approving and authorizing execution of a Professional Services Agreement with Bret Miller relative to fiberglass TC mascots for the Panthers on Parade Project.
21. Resolution approving and authorizing execution of a Professional Services Agreement with Caitlyn Bardle relative to fiberglass TC mascots for the Panthers on Parade Project.
22. Resolution approving and authorizing execution of a Professional Services Agreement with Casey Slack relative to fiberglass TC mascots for the Panthers on Parade Project.
23. Resolution approving and authorizing execution of a Professional Services Agreement with Chad McKinzie relative to fiberglass TC mascots for the Panthers on Parade Project.
24. Resolution approving and authorizing execution of a Professional Services Agreement with Jaylin Vander Wiel relative to fiberglass TC mascots for the Panthers on Parade Project.
25. Resolution approving and authorizing execution of a Professional Services Agreement with Leah Runyan relative to fiberglass TC mascots for the Panthers on Parade Project.
26. Resolution approving and authorizing execution of a Professional Services Agreement with Karin Desnoyers relative to fiberglass TC mascots for the Panthers on Parade Project.
27. Resolution approving and authorizing execution of a Professional Services Agreement with Mary Ingamells relative to fiberglass TC mascots for the Panthers on Parade Project.
28. Resolution approving and authorizing execution of a Professional Services Agreement with Rachel Heine relative to fiberglass TC mascots for the Panthers on Parade Project.
29. Resolution approving and authorizing execution of a Professional Services Agreement with Rachael "Rose" Smith relative to fiberglass TC mascots for the Panthers on Parade Project.
30. Resolution approving and authorizing execution of a Professional Services Agreement with Salina Gavin relative to fiberglass TC mascots for the Panthers on Parade Project.
31. Resolution approving and authorizing execution of a Professional Services Agreement with Sara Fitzgerald relative to fiberglass TC mascots for the Panthers on Parade Project.
32. Resolution approving and authorizing execution of a Professional Services Agreement with Stephanie Fever relative to fiberglass TC mascots for the Panthers on Parade Project.
33. Resolution approving and authorizing execution of a Professional Services Agreement with Susan Rolinger relative to fiberglass TC mascots for the Panthers on Parade Project.
34. Resolution approving the final plat of Ashworth North Subdivision. This would allow the land on the north side of the new Ashworth Drive extension to be sold and new houses built. This was unanimously recommended for approval by the Planning and Zoning Commission at its December 13th meeting.
35. Resolution approving the repair of one pump at 17th Street Lift Station and the purchase of two pumps at Cedar Heights Lift Station. This would provide $137.3K from Sewer Rental Funds to rebuild Pump #4 and buy two new pumps.
36. Resolution approving and authorizing execution of Supplemental Agreement No. 1 to the Professional Service Agreement with Foth Infrastructure & Environment, LLC for additional design services relative to the Union Road Reconstruction Project. This would provide Foth with up to $88K for design support services for this project.
37. Resolution setting January 2, 2024 as the date of public hearing on the proposed amendment to the Land Use Map by changing the designation from Low Density Residential Use, Greenways and Floodplain Use, and Neighborhood Commercial & Mixed Use to Low Density Residential Use and adjust the Greenways and Floodplain Use of property located North of Aldrich Elementary School and South of West Greenhill Road. This simply sets the hearing date.
38. Resolution setting January 2, 2024 as the date of public hearing on the proposed rezoning from R-1, Residential District & MU, Mixed Use Residential to RP, Planned Residence District of property located North of Aldrich Elementary School and South of West Greenhill Road. (contingent upon approval of the previous item) This simply sets the hearing date.
Allow Bills and Claims
39. Allow Bills and Claims for December 18, 2023. The city council is the approving authority for all bills and claims made against the city since the previous council meeting.
Council Updates and Announcements
Council Referrals
Adjournment
| Council Packet Link | |
|---|---|
| Meeting Date | 12/18/23 |
