In the August 3rd Council Meeting, the agenda contains 20 items; most are administrative/non-controversial in nature. Of note, city staff is asking the council to refer the West Fork Subdivision land rezoning (Item #2) back to the Planning and Zoning Commission for additional consideration. Also, Items 5 and 6 would allow a new Human Resources Division to be established in City Hall under the Finance and Business Operations Department, as well as begin the hiring process for a dedicated HR Manager.
At Committee of the Whole at 6:15, the staff will be presenting to council an updated plan for two-way traffic on Washington Street which has received the support of the leaders at St. Patrick's Catholic Church and School.
Thank you for taking the time and effort to be curious, informed, and engaged about local civics. I hope you can join us online or via Channel 15 via the links below.
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Call to Order by the Mayor
Roll Call
Approval of Minutes
1. Regular Meeting of July 20, 2020. No questions.
Agenda Revisions
Special Order of Business
2. Continuation of the public hearing on the proposed rezoning from R-1 Residence District and A-1 Agricultural District, to RP Planned Residence District, of property located east of Union Road and north of West 27th Street. The matter of arterial roadway construction agreement in this new, very large subdivision, remains at issue here. Staff is recommending that this item be referred back to the Planning and Zoning Commission, than approved as-is. As I understand it, the prime concern here is having multiple ingress and egress routes from the subdivision, to avoid traffic all using one corridor (as is currently happening on Erik Road with the new Aldrich Elementary and nearby residences in the new subdivisions.
a) Staff comments.
b) Public comments.
c) Refer proposed rezoning back to the Planning & Zoning Commission for further review and recommendation.
3. Public hearing on a proposed conveyance of certain vacated city right-of-way located along Prairie Parkway to Western Home Services, Inc. The assessed value of this land was $26,407, and was not found to be needed by the city. So Western Home is seeking to purchase that sliver of land for their use for signage placement. This action would approve the sale of the property.
a) Receive and file proof of publication of notice of hearing. (Notice published July 24, 2020)
b) Written communications filed with the City Clerk.
c) Staff comments.
d) Public comments.
e) Resolution approving and authorizing execution of a Quit Claim Deed conveying vacated right-of-way located along Prairie Parkway to Western Home Services, Inc.
4. Public hearing on the proposed plans, specifications, form of contract & estimate of cost for the 2020 Sidewalk Assessment Project - Zone 3. These are sidewalk improvements required to comply with federal Americans With Disabilities requirements. Sidewalk repair requirements are issued each year, in one particular "zone" of the city. Each zone is checked every ten years for repair requirements.
a) Receive and file proof of publication of notice of hearing. (Notice published July 24, 2020)
b) Written communications filed with the City Clerk.
c) Staff comments.
d) Public comments.
e) Resolution approving and adopting the plans, specifications, form of contract & estimate of cost for the 2020 Sidewalk Assessment Project - Zone 3
Old Business
5. Pass Ordinance #2968, amending Chapter 2, Administration, of the Code of Ordinances relative to establishing a Human Resources Division within the Department of Finance and Business Operations, upon its third & final consideration. This action would be the last required approval to put the HR Division into our city code. I support this move as a means to centralize the city's ongoing human resources functions under a generalist for oversight and coordination. I especially see value in this HR manager developing, implementing, and managing city disciplinary processes allowing the line supervisors to focus more on their specialties. If #5 approved, I look forward to discussing this in the months ahead.
6. Resolution approving and adopting a job classification for the position of Human Resources Manager in the Finance & Business Operations Department. (contingent upon approval of the previous item) This would be the person assigned to lead the Human Resources Division under Pay Band 14. The details of this position's responsibilities are contained in the Job Classification.
New Business
Consent Calendar: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
7. Receive and file the resignation of Glynis Worthington as a member of the Library Board of Trustees. Ms. Worthington's decision to leave the Board of Trustees is explained in her letter (in the packet) and allows for new applications for this position. You can see details regarding the Library Board at https://www.cedarfalls.com/87/Library-Board-of-Trustees.
8. Approve the following recommendations of the Mayor relative to the appointment of members to Boards and Commissions. The Mayor nominates new boards and commission members, and council is the approving authority for these nominations.
a) Chris Corkery, Art & Culture Board, term ending 07/01/2024.
b) Stephanie Houk Sheetz, Metropolitan Bus Board, term ending 06/30/2021.
9. Receive and file communications from the Civil Service Commission relative to certified lists for the following positions: The Civil Service Commission is charged with providing oversight that the selection process for hiring for positions s is fairly conducted, under the provisions of Iowa Civil Service Code (Chapter 400).
a) Administrative Supervisor.
b) Planner II.
10. Receive and file Departmental Monthly Reports of June 2020. These detailed reports provide the city's activities for the month. I'm required to provide these monthly reports due to Council Ordinance, and I read each one carefully. If you're interested in civics, I recommend doing the same!
11. Approve the following applications for beer permits and liquor licenses: The City Council is the approving authority for all alcohol permits. No questions about these applications.
a) Kwik Star, 4515 Coneflower Parkway, Class C beer & Class B wine - renewal.
b) The Black Hawk Hotel/Bar Winslow/Farm Shed, 115-119 Main Street, Class B liquor, Class B wine & outdoor service - renewal.
c) Amigo, 5809 University Avenue, Class C liquor & outdoor service - renewal.
d) Wal-Mart, 525 Brandilynn Boulevard, Class E liquor - renewal.
e) Amvets, 1934 Irving Street, Class A liquor & outdoor service - temporary expansion of outdoor service area. (August 14-16, 2020)
f) Smokin Oak Wood Fired Pizza, 1525 West Ridgeway Avenue, Class B beer – new.
g) Vintage Iron, 104 Main Street, Class B wine – new.
h) Panther Travel Center, 1525 West Ridgeway Avenue, Class E liquor – new.
i) Mulligan's Brick Oven Grill & Pub, 205 East 18th Street, Class C liquor & outdoor service – premise update of outdoor service with exceptions. (see attached)
Resolution Calendar: (The following items will be acted upon by roll call vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
12. Resolution approving and authorizing execution of an Agreement for Animal Services with the Cedar Bend Humane Society for FY21-FY23. This is a continuation of our past agreements with CFHS, with a slight increase in the listed fees. It's been a very good partnership. No questions.
13. Resolution approving the opening of the Housing Choice Voucher (HCV) Program, aka Section 8, Waiting List on August 31, 2020, as recommended by the Housing Commission. This allows new applicants to apply for Section 8 housing assistance, taking advantage of some additional federal funding. No questions.
14. Resolution approving and authorizing execution of First Amendment to Agreement for Professional Services with the Northeast Iowa Food Bank for additional Community Development Block Grant (CDBG) funding relative to the CARES Act. This agreement disburses $20K in federal grant funding to the food bank, as part of the CARES Act. No questions.
15. Resolution approving and authorizing execution of a Professional Service Agreement with the Iowa Northland Regional Council of Governments (INRCOG) for Grant Administration and Technical Services for FY21 (FFY20) relative to Community Development Block Grant (CDBG) & HOME Program funding. NThis provides INRCOG with $31K in administrative fees for managing the city's CDBG and HOME Program grants. Feedback I've received is that INRCOG does an excellent job with this outsourced work. No questions.
16. Resolution approving six occupancy permits prior to the acceptance of public improvements in Western Home Communities Ninth Addition. Typically the public improvements have to be done (roads, stormwater, etc) completely prior to people being able to move into the homes. In some cases, the additional work required is very minor, and so Council grants the occupancy permits a little early. That's what is happening in this case, and I have no concerns about it.
17. Resolution approving and authorizing execution of a Storm Water Maintenance and Repair Agreement with Immanuel Evangelical Lutheran relative to a post-construction stormwater management plan for 4820 Oster Parkway. This is a standard requirement for certain new constructions on properties. No questions.
18. Resolution approving and authorizing execution of Change Order No. 3 to the contract with Peterson Contractors, Inc. relative to the Campus Street Box Culvert Project. This adds $29.7K for a total of $402.3K for this project, from the Stormwater Fund. This addition is needed to remediate issues related to an emergency sanitary sewer repair made to this work area years ago. No questions.
19. Resolution approving and authorizing execution of a Professional Service Agreement with Snyder & Associates, Inc. for design services relative to the Downtown Streetscape and Reconstruction Project - Phase II. This authorizes up to $312.2K in Downtown TIF funds to be spent on engineering services for necessary Downtown infrastructure improvements from 3rd to 6th Street. No questions about the proposal.
20. Resolution setting August 17, 2020 as the date of public hearing on the proposed rezoning from A-1, Agricultural District to P, Public District, of certain property located north of West 27th Street and west of P E Center Drive, and also on an associated amendment to the Future Land Use Map by changing the designation from Medium Density Residential and University to Schools. No questions about the date assignment.
Allow Bills and Payroll
21. Allow Bills and Payroll of August 3, 2020. Council must approve all expenses, which show as the final pages of the council packet (link below). No questions.
City Council Referrals
City Council Updates
Staff Updates Staff will provide an update on the city's ongoing response to COVID, as well as the response to the Compost Facility fire this past week.
Public Forum. (Speakers will have one opportunity to speak for up to 5 minutes on topics germane to City business.)
Adjournment
| Council Packet Link | |
|---|---|
| Meeting Date | 08/03/20 |
