Monday night's regular council meeting doesn't seem to have anything headline-grabbing (well, maybe a headline on a slow news week!). The council will be considering the letting of $3.8M in loan notes (Item #7); the council approved the action in a previous meeting, and moves forward on the paperwork for that. I'm also nominating appointments for boards and commissions (Item #5) and there's a whole bunch approvals for preliminary & final platting for several development projects around town. Additionally, about 580 pages of the packet relate to easement agreements for the Main Street reconstruction project (Item #14). Plus a whole bunch of administrator odds and ends
At 5:20, the Standing Committees will meet to hear presentations from staff on (1) Fireworks follow-up, including suggestions from staff for next year (2) progress on the discussion for a Downtown Parking Structure (3) a presentation on safety improvements for the street between the library and First Bank (Sixth Street), and (4), clarification of a private shared parking requirements referral. That said, I think that this week might be one of those few times where the committee meetings are whole lot more interesting than the regular council meeting.
I hope you can join us in-person at the Community Center, in TV-land on Channel 15, or online livestreaming on YouTube. The contractor is making great progress on the new council chambers; I can't wait to get back in the building. Just a few weeks away!
Thanks, as always, for putting in the work to be an informed and engaged resident!
Call to Order by the Mayor
Roll Call
Pledge of Allegiance Just a note that the Pledge of Allegiance has been added at my request to the Council Meeting Procedures, which was approved at the last meeting. This is an important civic ceremonial function carried out at governmental meetings across the country, and I'm glad to now have it added to our City Council meetings as well.
Approval of Minutes
1. Regular meeting of August 1, 2022.
Agenda Revisions
Public Forum. (Speakers will have one opportunity to speak for up to 5 minutes on topics relevant to City business.)
Staff Updates Staff updates are being moved toward the front of the meeting in order to get information to council and the public earlier on in the proceedings. I've asked staff to give an update on the situation with the private Aldrich Elementary pedestrian bridge, which has been deemed unsafe and unallowable by staff under our city code. Council members and I are seeking a resolution that prevents kids from having to go all the way around via Erik Road every day to get to and from school. You can see the condemned bridge on the Real Estate Mapper. I know we can find a good solution here.
Old Business
2. Pass Ordinance #3014, amending Section 26-118 of the Code of Ordinances by removing certain property located at 2209 North Union Road from the R-1, Residence District and placing the same in the A-1, Agricultural District, upon its third & final consideration. We've discussed this in past meetings; if approved at tonight's reading, it will become effective after approval on this third consideration.
3. Pass Ordinance #3015, amending Chapter 23, Traffic and Motor Vehicles, of the Code of Ordinances relative to electric vehicle (EV) charging parking spaces, upon its second consideration. This adds another space to the official EV spaces across from City Hall, and provides penalties for improper parking. We discussed it in the last meeting, and if approved, it will need to be read again at the next meeting for final approval.
Consent Calendar: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
4. Receive and file the report of the Mayor relative to the appointment of standing committees for the remainder of calendar year 2022. This update accounts for the establishment of the Public Safety Committee and the Finance and Business Operations Committee established at the last council meeting.
5. Approve the following recommendations of the Mayor relative to the appointment of members to Boards and Commissions: The City Council is the approving authority for all mayoral boards and commissions appointments.
a) Kyle Wiebers, Human Rights Commission, term ending 07/01/2024.
b) Jennifer Onuigbo, Human Rights Commission, term ending 07/01/2025.
c) Michele Jensen, Visitors & Tourism Board, term ending 07/01/2024.
6. Approve the following applications for beer permits and liquor licenses: The City Council is the approving authority for all alcohol permits and liquor licenses.
a) Main Street Sweets, 307 Main Street, Class B native wine – renewal.
b) Amigo, 5809 University Avenue, Class C liquor & outdoor service - renewal.
c) The Brass Tap, 421 Main Street, Class C liquor & outdoor service - renewal.
d) Whiskey Road Tavern & Grill, 402 Main Street, Class C liquor & outdoor service - renewal.
e) B & B West, 3105 Hudson Road, Class E liquor - renewal.
Resolution Calendar: (The following items will be acted upon by roll call vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
7. Resolution approving and authorizing a form of Loan Agreement and authorizing and providing for the issuance of $3,860,000 General Obligation Loan Notes, Series 2022, and levying a tax to pay said notes; and approving the Tax Exemption Certificate and Continuing Disclosure Certificate. This action allows the city to move forward with its general obligation bonding for FY 2023. This is a routine action and I have no concerns.
8. Resolution approving and adopting a job classification for the position of Horticulturist in the Public Works Department. This action would approve changes to the full-time horticulturist position, which was originally created in February 1999. I will ask what changed in this version, compared to the October 2015 version. This new version includes the text, "Plan, participate, and oversee the planting, conservation, and care of vegetation including native plants and tallgrass prairie", to highlight the importance of incorporating native plants and tallgrass prairie into our horticulture planning.
9. Resolution approving and authorizing execution of a Mutual Confidential Disclosure Agreement with N. Harris Computer Corporation (CityView) relative to replacement of Financial and Community Development Software Systems. This action just agrees that the City won't disclose anything proprietary that staff learns regarding a software system replacement, in the demonstration phase.
10. Resolution approving and authorizing execution of a Confidentiality & Non-Disclosure Agreement with Tyler Technologies, Inc., relative to replacement of Financial and Community Development Software Systems. Same as #9.
11. Resolution approving and accepting a Quit Claim Deed, in conjunction with the 1990 transfer of jurisdiction of portions of University Avenue, Main Street, West 6th Street and Franklin Street (f/n/a U.S. Highway 218). This transfers jurisdictional authority to the city for the old route of Highway 218. I will ask staff what precipitated getting this document now, out of curiosity's sake.
12. Resolution approving and accepting the contract and bond of Kirk Gross Company for furniture relative to the City Hall Remodel Project. This allows the contractor to move forward with the provision of new furniture for portions of City Hall, for $378.6K. This has already been budgeted as part of the remodel.
13. Resolution approving and authorizing execution of a Service/Product Agreement with Lehman Trucking & Excavating Inc., relative to demolition of buildings located at 4919 Hudson Road, in conjunction with the Ashworth Drive Extension Project. This would accept the low bid of $32K to demolish some structures so that the extension of Ashworth Drive to Hudson Road can commence. This is very important for relieving traffic pressure off Erik Road.
14. Resolution approving and authorizing execution of fifty-seven Owner Purchase Agreements and two Tenant Purchase Agreements; and approving and accepting fifty-seven Temporary Construction Easements and two Tenant Temporary Construction Easements, in conjunction with the Main Street Reconstruction (6th Street to University) Project. Here's 580-ish pages of boilerplate agreements between the city and property owners along Main Street, so that the city can commence the reconstruction of Main Street from Seerley to 6th Street.
15. Resolution approving and accepting a Warranty Deed and two Partial Releases of Real Estate Mortgage, in conjunction with the Greenhill Road & South Main Street Intersection Improvement Project. This finalizes the purchase of two slivers of property at the SE and NW edges of the new Greenhill Road roundabout.
16. Resolution approving and accepting completion of public improvements in Terraces at West Glen First Addition. This action would be council's agreement that the developer has med the city's requirements for building a street & providing other infrastructure, so that this addition can be platted and built upon.
17. Resolution approving and authorizing execution of Supplemental Agreement No. 4B to the Professional Service Agreement with Snyder & Associates, Inc. relative to the West Viking Road Industrial Park Expansion Project - Phase 1. No This would provide a "Not to Exceed" contract with Snyder for $130K for engineering services in support of the build-out of the West Viking Road Industrial Park. No concerns.
18. Resolution approving and accepting the contract and bond of Peterson Contractors, Inc. for the Olive Street Box Culvert Replacement Project. The council previously accepted the bid of Peterson Contractors for this project, and this item allows the project to move forward.
19. Resolution approving and authorizing execution of a Storm Water Maintenance and Repair Agreement with Western Home Services, Inc. and Western Home Independent Living Services, Inc. relative to a post-construction stormwater management plan for Western Home Communities Tenth Addition. This is a standard agreement to manage the stormwater from this property into the creeks and other city drainage mechanisms into the Cedar River.
20. Resolution approving the preliminary plat of Western Home Communities Tenth Addition. Approval of this plat would allow the developer to carry out the public improvements necessary to get to the approval of final plat and property development.
21. Resolution approving the final plat of Western Home Communities Tenth Addition. Oh wait, look at that. Here's the final plat. No additional public improvements were necessary before approval.
22. Resolution approving and authorizing execution of a Letter of Agreement for asbestos testing and clearance monitoring services with Asbestos Inspections, Testing & Training, Inc., in conjunction with the Northern Cedar Falls Flood Buyout Program. This allows properties that will be demolished to receive their required asbestos testing for a total of $1788.00.
23. Resolution approving and authorizing execution of a Contract for Completion of Improvements with Midwest Development Co. relative to the final plat of Wild Horse Ridge Fifth Addition. This allows the developer to commit to the completion of certain remaining required improvements while moving forward with final platting, so that homes can begin to be constructed and sold. No concerns.
24. Resolution approving the final plat of Wild Horse Ridge Fifth Addition. This is the actual final plat for this subdivision, as mentioned in Item #23 above.
Allow Bills and Claims
25. Allow Bills and Claims for August 15, 2022. The City Council is the approving authority for all bills and claims made against the city since the previous council meeting. No concerns here.
Council Referrals
Council Updates and Announcements
Adjournment
| Council Packet Link | |
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| Meeting Date | 08/15/22 |
