I don't see anything controversial or contentious on Monday night's council meeting agenda. I'll just highlight Item #10, which is an overhaul of the old Admin Policy #7. If approved, it will become CFD 1121, one of the first policies contained in a new city government numbering format. My goal this fiscal year is to get all city policies, directives, and studies into a single numbering system, and to have a physical and virtual library where the public can easily access all the city's guiding documents. I believe this is very important for openness and accountability. I'm grateful to our city councilors for their input and collaboration on the new CFD 1121.
No standing committee meetings will be held prior to the regular meeting, so I hope to see you at 7pm in the Community Center, or watching on Channel 15 or YouTube. Also, since we're back at "High Risk" for COVID per county public health and the CDC, I'll be wearing a mask at the meeting but it won't be a requirement. I hope we can get past this surge in cases pretty quickly. Be well, neighbors!
Call to Order by the Mayor
Roll Call
Approval of Minutes
1. Regular meeting of July 18, 2022.
Agenda Revisions
Special Presentations
2. Proclamation recognizing August 2022 as Gastroparesis Awareness Month.
Public Forum. (Speakers will have one opportunity to speak for up to 5 minutes on topics relevant to City business.)
Special Order of Business
3. Public hearing on the proposed plans, specifications, form of contract & estimate of cost for the 2022 Sidewalk Assessment Project - Zone 5. This is a routine annual project, and is estimated at approximately $40K for the repair of various sidewalks around the city.
a) Receive and file proof of publication of notice of hearing. (Notice published July 22, 2022)
b) Written communications filed with the City Clerk.
c) Staff comments.
d) Public comments.
e) Resolution approving and adopting the plans, specifications, form of contract & estimate of cost for the 2022 Sidewalk Assessment Project - Zone 5.
Old Business:
4. Pass Ordinance #3014, amending Section 26-118 of the Code of Ordinances by removing certain property located at 2209 North Union Road from the R-1, Residence District and placing the same in the A-1, Agricultural District, upon its second consideration. This item was discussed in the last council meeting; because it changes a city ordinance, three separate readings are required.
Consent Calendar: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
5. Receive and file the City Council Standing Committee minutes of July 18, 2022 relative to the following items:
a) City Council Meeting Procedures.
b) Cedar Falls Rotary Memorial Plaza – West 1st Street.
c) Private Shared Parking Requirements.
d) West 12th Street Speed Limit – Barnett Drive to Union Road. 1
6. Approve the following recommendation of the Mayor relative to the appointment of members to Boards and Commissions: The city council is the approving authority for all mayoral nominations for city boards and commissions. Thanks to Mr. Blair-Broeker for his willingness to serve an additional six-year term on the Library Board.
a) Charles Blair-Broeker, Library Board of Trustees, term ending 06/30/2028.
7. Receive and file a communication from the Civil Service Commission relative to the certified list for the position of Public Safety Officer. This does not approve the list, but simply enters the certified list into the city record after the Civil Service Commission approved it.
8. Receive and file Departmental Monthly Reports of June 2022. The departments file monthly reports to account for activities in the previous month; I am working with staff to change these into a quarterly report which will be provided to each standing committee, once we've approved standing committees that match the city's departments.
9. Approve the following applications for beer permits and liquor licenses: The city council is the approving authority for all alcohol permits and liquor licenses.
a) Vintage Iron, 104 Main Street, Class B wine – renewal.
b) King Star, 2228 Lincoln Street, Class C beer & Class B native wine - renewal.
c) Kwik Star, 4515 Coneflower Parkway, Class C beer & Class B wine - renewal.
d) The Black Hawk Hotel/Bar Winslow/Carter House Market & Cafe, 115-119 Main Street, Class B liquor, Class B wine & outdoor service - renewal.
e) Cypress Lounge, 209 A State Street, Class C liquor & outdoor service - renewal.
f) David’s Taphouse and Dumplings, 200 West 1st Street, Class C liquor – renewal.
g) The Pump Haus Pub & Grill, 311 Main Street, Class C liquor & outdoor service - renewal.
h) River Place Plaza, 200 East 2nd Street – Plaza, Special Class C liquor & outdoor service – temporary expansion of outdoor service area. (August 12-13, August 19-20, August 26-27, September 9-10, & September 23-24, 2022)
i) Amvets, 1934 Irving Street, Class A liquor & outdoor service - temporary expansion of outdoor service area. (August 1- October 1,2022)
j) Fast Track Racing, 200 block West 2nd Street, Class B beer & outdoor service - 5-day permit.
k) The Library, 2222 College Street, Class C liquor & outdoor service - new - change in ownership.
Resolution Calendar: (The following items will be acted upon by roll call vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
10. Resolution approving and adopting revised City Council Meeting Procedures. The council and I have been working for the past several months to update the 'rulebook' for how council meetings are conducted. While this overhaul does not significantly change how meetings will function, it does provide clarity & eliminate some ambiguities to make the meetings easier to preside over. I hope everyone who attends the council meetings will download a copy of the Council Meeting Procedures to better understand how our meetings are conducted.
11. Resolution approving and adopting amendments to the City’s Accounting Policies and Procedures and Purchasing Manual. The Finance and Business Operations Department has requested several changes to the city's accounting & purchasing policies; these requested changes are listed in the cover memo, and I have no concerns about them.
12. Resolution approving and authorizing execution of a Second Amendment to Agreement for Professional Services with Operation Threshold for Community Development Block Grant (CDGB-CV3) funding relative to the CARES Act. This extension would allow Operation Threshold to expend the remaining $7600 in its CARES Act grant.
13. Resolution approving and authorizing execution of a Service/Product Agreement with Iowa Northland Regional Council of Governments (INRCOG) for grant administration and technical services for activities relative to FY2023 (FFY2022) Community Development Block Grant (CDBG) funding project delivery. This successful arrangement has been in place for several years now. Feedback from stakeholders has been that INRCOG is an excelent administrator for our CDBG grants.
14. Resolution approving and authorizing execution of a Service/Product Agreement with Iowa Northland Regional Council of Governments (INRCOG) for grant administration and technical services for activities relative to FY2023 (FFY2022) HOME Investment Partnership Program funding project delivery. Similar to #13; INRCOG is a great administrator for our HOME grants.
15. Resolution approving a Hwy-1, Highway Commercial Zoning District site plan for construction of a financial institution to be located at 1000 Brandilynn Boulevard. This is a new Veridian Credit Union proposed for construction just south of the Menard's along Viking Road.
16. Resolution approving and accepting the contract and bond of Benton's Sand & Gravel, Inc. for the 2022 University Avenue Bio Cells Project. This approval would allow me to sign the $130K contract with Benton's for this project.
17. Resolution approving and accepting the contract and bond of Blacktop Service Company for the 2022 Seal Coat Project. This would allow me to sign the $198K contract with Blacktop Service Company for this year's sealcoating work for our city streets.
18. Resolution receiving and filing the bids, and approving and accepting the bid of Peterson Contractors, in the amount of $2,699,537.74, being the only bid received for the Olive Street Box Culvert Replacement Project. This would approve Peterson's bid to replace the box culvert at College Hill (adjacent to Petterson Plaza) for $2.7M. No concerns; I am looking forward to seeing this project completed to improve the aesthetics and walkability of College Hill.
19. Resolution approving and authorizing execution of Supplemental Agreement No. 1 to the Professional Service Agreement with Foth Infrastructure & Environment, LLC for addtional services relative to the Center Street Corridor Streetscape Project. This approves up to $38K in taxpayer funds for additional engineering design work along Center Street.
20. Resolution approving and authorizing execution of thirty Owner Purchase Agreements, and approving and accepting thirty Temporary Construction Easements, in conjunction with the Main Street Reconstruction (6th Street to University) Project. These agreements are necessary for carrying out the project, and provide the property owners with compensation for the temporary use of their properties.
21. Resolution approving and authorizing execution of a Joint Funding Agreement for Water Resource Investigations with the U.S. Geological Survey relative to the Cedar River Streamgage Station. This agreement would pay $11.6K for the continued operation, maintenance, and monitoring of the Cedar River Streamgage, which is a vital tool for flood forecasts.
22. Resolution approving and authorizing execution of a Professional Service Agreement with Ritland+Kuiper Landscape Architects for design services relative to the Seerley Park Improvements Project. This would provide an architect with up to $35,100 for the design of an upgraded Seerley Park. 75% of this would come from Hotel-Motel tax, with the other 25% being privately funded. Seerley should be one of our showcase parks, with amenities attractive to college students, visitors, and families. I am looking forward to seeing this project move forward during the Year of College Hill.
Ordinances:
23. Pass an ordinance amending Chapter 23, Traffic and Motor Vehicles, of the Code of Ordinances relative to electric vehicle (EV) charging parking spaces, upon its first consideration. This would grant a second parking space for the exclusive use of charging vehicles. The station is just north of City Hall and already has two EV hookups. As of now, though, only one parking space is designated for EV charging. So in my mind, this is a very straightforward change.
Allow Bills and Claims
24. Allow Bills and Claims for August 1, 2022. The City Council is the approving authority for all bills and claims made against the city since the last council meeting.
City Council Referrals
City Council Updates
Staff Updates
Adjournment
| Council Packet Link | |
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| Meeting Date | 08/01/22 |
