This Monday night's council packet has several noteworthy items; first is our annual Bond Sale (Items 2+3), and possible reconsideration of the creation of a Resilience (aka Sustainability) Plan (Item #5), the reappointment of several board members and commissioners, (Item 9), approval of certified lists (Item 11 + 12), the adoption of the FY21 Appropriations Resolution (Item 15), and site plan approval for a new Community Bank and Trust building downtown (Item 38). In executive session, the City Council will also be discussing the Administrator's annual performance evaluation, which I'm required to write each year per the city code.
Before the regular meeting, we'll have a Committee of the Whole meeting at 5:25 to allow for council interview of my P&Z Commission nominee, then a presentation on the new high school, then we'll hear a proposal for a parking ramp downtown, and get a report on city cash management.
Join us at 5:15 for Committee of the Whole, or at 7pm for the regular council meeting, via the links below. Last council session, we attempted a hybrid meeting (part zoom, part in person), but owing to technical & logistical problems with that approach, we'll be doing this one as we had in past weeks -- entirely via Zoom. Thanks for doing the work to be an informed and engaged citizen.
To protect against the spread of the COVID-19, the meeting will be held via video conference. The public may access/participate in the meeting in the following ways:
a) By dialing the phone number +13126266799 or +19292056099 or +12532158782 or +13017158592 or +13462487799 or +16699006833 and when prompted, enter the meeting ID (access code) 962 7287 1738.
b) iPhone one-tap: +13126266799,,96272871738# or +19292056099,,96272871738#
c) Join via smartphone or computer using this link: https://zoom.us/j/96272871738.
d) View the live stream on Channel 15 YouTube using this link: https://www.youtube.com/channel/UCCzeig5nIS-dIEYisqah1uQ (view only).
e) Watch on Cedar Falls Cable Channel 15 (view only).
To request to speak when allowed on the agenda, participants must click “Raise Hand” if connected by smartphone or computer, or press *9 if connected by telephone. All participants will be muted by the presiding officer when not actually speaking.
Call to Order by the Mayor
Approval of Minutes
1. Regular Meeting of June 1, 2020. This action simply enters the minutes into the official record as an accurate reflection of what transpired at the meeting. It is not a time to debate the merits of the items themselves. No questions.
Roll Call
Agenda Revisions
Special Order of Business
2. Receive and file bids received for the sale of $3,430,000 General Obligation Loan Notes, Series 2020. No This is a standard bid process for the city's bonds. The packet contains details on the Moody's new rating of "Aaa", and I'll be studying this further in the coming weeks for a solid understanding of city financial ratings, and what we need to do in the years ahead to maintain or improve our rating.
3. Resolution directing the sale of $3,430,000 General Obligation Loan Notes, Series 2020. This commits the city selliing the $3.4M in bonds. No questions.
Old Business
4. Pass Ordinance #2967, vacating certain public right-of-way along Prairie Parkway, upon its second consideration. No questions; this was discussed in the last council meeting.
5. Reconsider Resolution #21,985, approving and authorizing execution of an Agreement with Perkins & Will relative to developing a Resilience Plan for the City of Cedar Falls. The agreement was approved in the last session, but Council Member Kruse has asked to have this item reconsidered in this session. According to City Code, two members from the prevailing side can motion and second to have the item reconsidered (re-voted) in the next meeting. If no 'second' is obtained, then the motion will have failed and not be reconsidered.
New Business
Consent Calendar: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
6. Receive and file a proclamation recognizing June 19, 2020 as Juneteenth - Freedom Day. One of my goals as Mayor is to ensure we recognize and publicize the holidays that are important to the people groups that make up Cedar Falls. A Juneteenth proclamation isn't a reaction to the recent protests, but the protests are indicative of why we need to do better in this regard.
7. Receive and file a proclamation recognizing the week of June 17, 2020 as Waste and Recycling Workers Week. This celebrates an often overlooked occupation in our city -- sanitation workers. The proclamation explains why they're so important to our lives, and why they deserve our thanks.
8. Receive and file the resignation of James Newcomb as a member of the Visitors & Tourism Board, effective July 1, 2020. Thanks to Mr. Newcomb for his years of service to the community; we're grateful that he's shared his talents and experience with us.
9. Approve the following recommendations of the Mayor relative to the appointment of members to Boards and Commissions: All of these are reappointments, with the exception of Mr. Schrad. Thanks to all for their willingness to serve fellow residents on boards and commissions. Consider applying if you'd like to directly participate in local government!
- Spencer Luvert, Human Rights Commission, term ending 07/01/2023.
- Willy B. Barney, Jr., Human Rights Commission, term ending 07/01/2023.
- Nichole Winther, Human Rights Commission, term ending 07/01/2023.
- Dale Schrad, Planning and Zoning Commission, term ending 11/01/2021.
- Brent Johnson, Visitors and Tourism Board, term ending 07/01/2023.
- Andrew Woodrick, Visitors and Tourism Board, 07/01/2023.
10. Receive and file the Committee of the Whole minutes of June 1, 2020 relative to the following items: This action simply enters the minutes into the official record as an accurate reflection of what transpired at the meeting. It is not a time to debate the merits of the items themselves. No questions.
a) Grow Cedar Valley Update.
b) Bills & Payroll.
11. Receive and file a communication from the Civil Service Commission relative to a certified list for the position of Planner III. These Certified Lists become the basis for the hiring decision of the city for certain kinds of positions. No questions.
12. Receive and file a communication from the Civil Service Commission relative to a certified list for the position of Public Safety Officer. These Certified Lists become the basis for the hiring decision of the city for certain kinds of positions. No questions.
13. Approve the following applications for cigarette/tobacco/nicotine/vapor permits: The City Council is the approving authority for tobacco permits. No questions. www.cdc.gov/quit
a) Suds, 2223 1/2 College Street.
b) Walmart, 525 Brandilynn Boulevard.
14. Approve the following applications for beer permits and liquor licenses: The City Council is the approving authority for Alcohol Permits. No questions.
a) Dollar General Store, 2921 Center Street, Class C beer & Class B wine - renewal.
b) Holiday Inn Express & Suites, 1614 Technology Parkway, Class C beer - renewal.
c) Kwik Star, 2019 College Street, Class C beer & Class B wine - renewal.
d) Hong Kong Chinese Restaurant, 6306 University Avenue, Special Class C liquor - renewal.
e) NewAldaya Lifescapes, 7511 University Avenue, Class A liquor & outdoor service - renewal.
f) Applebee's Neighborhood Grill & Bar, 6301 University Avenue, Class C liquor - renewal.
g) Montage, 222-224 Main Street, Class C liquor, Class B wine & outdoor service - renewal.
h) Mulligan's Brick Oven Grill & Pub, 205 East 18th Street, Class C liquor & outdoor service - renewal.
i) Texas Roadhouse, 5715 University Avenue, Class C liquor - renewal.
j) Target, 214 Viking Plaza Drive, Class E liquor - renewal.
k) Live to 9, 200 Block of State Street and 100 Block of East 2nd Street, Special Class C liquor & outdoor service – 6-month permit.
l) Casey's General Store, 5908 Nordic Drive, Class E liquor - new.
Resolution Calendar: (The following items will be acted upon by roll call vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
15. Resolution approving and adopting the City's FY21 Appropriations Resolution. [Page 144-187] These pages are an excellent way to see how the City expects to spend taxpayer funds this upcoming fiscal year (starting July 1, 2020), and what revenue is expected as well. I'll ask staff how the revenues have been or will be adjusted in reaction to the economic consequences of the coronavirus pandemic.
16. Resolution approving and authorizing execution of an Administrative Services Agreement with Wellmark Blue Cross and Blue Shield relative to the City's FY21 Employee Health Plan. A standard health care agreement for city staff. No questions.
17. Resolution approving a Stop Loss Policy with Wellmark, Inc. relative to the City's FY21 Employee Health Plan. A standard health care agreement for city staff. No questions.
18. Resolution approving and authorizing execution of an Agreement with Delta Dental of Iowa for a Group Insurance Policy relative to the City's FY21 Employee Dental Plan. A standard health care agreement for city staff. No questions.
19. Resolution approving a restated Cafeteria Benefits Plan, and approving and authorizing execution of a Business Associate Contract with R. D. Drenkow & Co., Inc. dba Advantage Administrators relative to the City's Cafeteria Plan. A standard health care agreement for city staff. No questions.
20. Resolution approving and authorizing execution of a Client Authorization to Bind Coverage with Arthur J. Gallagher Risk Management Services, Inc. relative to FY21 Insurance Brokerage and Risk Management Services. This sets some specific coverage provisions for our city insurance. No questions.
21. Resolution approving and authorizing execution of an Engagement Letter with Eide Bailly, LLP to perform the audit of the City’s FY20 financial statements and compliance with federal award programs. This action moves the city forward with the third year of a multi-year agreement for auditing of city finances, at a cost not to exceed $45K for the basic audit. I will ask if the services actually cost $45K last year.
22. Resolution approving and authorizing execution of a Cooperative Agreement for Use of Swimming Pools with the Cedar Falls Community School District. This is the standard agreement with the school system, for joint use of Peet and Holmes pools by community members, and commits the city to certain operating costs and repairs as part of the agreement. No questions.
23. Resolution approving and authorizing execution of an Agreement to Support Economic Development Program of Cedar Falls Community Main Street relative to an FY21 Economic Development Grant. A grant for $16.5K for Community Main Street's extended efforts in downtown cleanliness and general upkeep. These efforts are above and beyond what the city already handles for the rest of the city.
24. Resolution approving and authorizing execution of an Agreement to Support Economic Development Program of Cedar Falls Community Main Street relative to FY21 Self-Supported Municipal Improvement District (SSMID) Funds. This authorizes a release of $261K in SSMID funds for Community Main Street's general operations and efforts to improve downtown.
25. Resolution approving and authorizing execution of an FY21 Façade Improvement Fund Agreement with Cedar Falls Community Main Street. This releases $18K in taxpayer funds to assist the downtown area in grants for facade improvements downtown.
26. Resolution approving and authorizing execution of an Agreement to Support Economic Development Program of the College Hill Partnership relative to an FY21 Economic Development Grant. Provides $4.2K to CHP for a gum removal tool and general aesthetic upkeep in FY2021. No questions.
27. Resolution approving and authorizing execution of an Agreement to Support Economic Development Program of the College Hill Partnership relative to FY21 Self-Supported Municipal Improvement District (SSMID) Funds. Provides for the release of $32.9K in SSMID Funds to the College Hill Business District.
28. Resolution approving and authorizing execution of an FY21 Façade Improvement Fund Agreement with the College Hill Partnership. Allows for CHP to obtain $6K for facade improvement assistance on College Hill.
29. Resolution approving and authorizing execution of an Agreement to Support "Fulfilling the Vision" Campaign for Economic Vitality of Grow Cedar Valley relative to an FY21 Economic Development Grant. Provides $27.5K in funding for the regional chamber of commerce, with the option for up to $22K in additional incentive payments, based on certain criteria being met.
30. Resolution approving and authorizing execution of an Agreement in Support of the Cedar Falls Historical Society relative to an FY21 Community Betterment Grant. No questions.
31. Resolution approving and authorizing execution of an Agreement in Support of the College Hill Partnership relative to an FY21 Community Betterment Grant. Provides a grant of $2.5K in taxpayer funds for the creation of a new video for the Ice House Museum.
32. Resolution approving and authorizing execution of an Agreement in Support of FORTEPAN IOWA/University of Northern Iowa relative to an FY21 Community Betterment Grant. Provides a grant of $5K for the creation of new murals around Cedar Falls. I will ask who will select the designs and the locations.
33. Resolution approving and authorizing execution of an Agreement in Support of the Volunteer Center of the Cedar Valley relative to an FY21 Community Betterment Grant. Provides a $2.5K grant for marketing efforts for employee volunteerism.
34. Resolution approving and authorizing execution of an Agreement in Support of the Waterloo-Cedar Falls Symphony relative to an FY21 Community Betterment Grant. Provides a $5K grant to help the WCFSO to conduct the annual Lollipop Concerts and other youth outreach events.
35. Resolution approving and accepting a Lien Notice and Special Promissory Note for property located at 610 West 6th Street relative to the Rental to Single Family Owner Conversion Incentive Program. Provides a forgivable loan of up to $10K for exterior rehabilitation of this home. The explanation is very detailed of the work that's gone into this house already; it's great to see this kind of investment and passion for improvement in our original neighborhoods.
36. Resolution approving and accepting a Lien Notice and Special Promissory Note for property located at 2604 Iowa Street relative to the Rental to Single Family Owner Conversion Incentive Program. Same as #35 above.
37. Resolution approving and authorizing execution of a Utility Easement Encroachment Agreement with J Davis Properties, LLC relative to placement of a monument sign over existing utility easements located at 6607 University Avenue. A simple request with no city cost; just allows for a sign to be placed on the easement at the new Slumberland.
38. Resolution approving a Central Business District (CBD) Overlay Zoning District site plan for construction of a financial institution at 312 West 1st Street. This action would allow Community Bank & Trust on 1st Street to tear down their current building (a remodeled Hardee's) and build a new facility. Details of the design are in the packet.
39. Resolution approving an occupancy permit prior to the acceptance of public improvements in Prairie Winds 4th Addition. (City staff recommends denial of the request) This action would allow new homeowners to move into their property prior to the developer finishing some of the required work on the public streets. The city wants council to deny the request, because it believes the developer has had adequate time to complete the work and should be held accountable for timely completion.
40. Resolution approving and authorizing expenditure of funds for the purchase of a combination dump truck/snow plow. This action would allocate $152K in taxpayer funds to the purchase of a new dump truck/snow plow.
41. Resolution approving and authorizing expenditure of funds for the purchase of a side load automated refuse collection unit. This action would allocate $205K in taxpayer funds to the purchase of a new refuse truck.
42. Resolution approving and accepting the contract and bond of Boulder Contracting, LLC for the 2020 CDBG Sidewalk Infill Project. This action commits $69.8K to the completion of this infill project, the details of which have been previously approved by the City Council.
43. Resolution approving and authorizing execution of a Professional Service Agreement with Foth Infrastructure & Environment, LLC for design services relative to the Union Road Reconstruction Project - West 27th Street to University Avenue. This would commit upt o $516K in taxpayer funds to the design of a reconstructed Union Road. This was originally schedueld for 2024, but moved up in case Federal Stimulus funds can be obtained fro the project. This area of the city is seeing signficant development and growth.
44. Resolution approving and authorizing execution of Amendment Number Four to the Agreement with the Flood Mitigation Board for use of sales tax increment revenues for the Downtown Levee Improvement Flood Mitigation Project. This would allow for a change in disbursments of state tax increment funds, owing to the levee project comining in under budget. No questions.
45. Resolution setting July 6, 2020 as the date of public hearing to consider entering into a proposed Agreement for Private Development with Community Bank and Trust. No questions or concerns about the hearing date.
46. Resolution setting July 6, 2020 as the date of public hearing on the proposed vacation of a portion of existing storm sewer easement located on Lot 1, Block 17, Original Plat (312 West 1st Street). No questions or concerns about the hearing date.
47. Resolution setting July 6, 2020 as the date of public hearing on the proposed rezoning from R-1 Residence District and A-1 Agricultural District, to RP Planned Residence District, of property located east of Union Road and north of West 27th Street. No questions or concerns about the hearing date.
48. Resolution setting July 6, 2020 as the date of public hearing on the FFY20 Annual Action Plan for Community Development Block Grant (CDBG) & HOME Program funding. No questions or concerns about the hearing date.
49. Resolution receiving and filing, and setting July 6, 2020 as the date of public hearing on the proposed plans, specifications, form of contract & estimate of cost for the 2020 Seal Coat Project. No questions or concerns about the hearing date.
50. Resolution receiving and filing, and setting July 6, 2020 as the date of public hearing on the proposed plans, specifications, form of contract & estimate of cost for the Clay Street Park Water Quality Improvements Project. No questions or concerns about the hearing date.
Allow Bills and Payroll No questions.
City Council Referrals
City Council Updates
Staff Updates Staff will provide an update on the city's COVID-19 reopenings and current status.
Public Forum. (Speakers will have one opportunity to speak for up to 5 minutes on topics germane to City business.)
Executive Session
51. Executive Session to discuss Legal Matters per Iowa Code Section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation; and to evaluate the performance of the City Administrator pursuant to Iowa Code Section 21.5(1)(i), following Public Forum. The Mayor is required by city ordinance to write an annual performance evaluation for the City Administrator. I will be working to .
| Council Packet Link | |
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| Meeting Date | 06/15/20 |
