Monday night's Council Meeting at 7pm will be busy! The major items are FY2021 Budget Amendments (Item #9), the third reading of the proposed mayor/administrator ordinance changes (Item #10), a change in Admin Policy #7 to move the Council Packet publishing to several days earlier (Item #20), consideration to apply for state funding for the Greenhill and South Main Intersection with a notional roundabout (Item #28), consideration of approval of the Cedar Heights Drive Reconstruction Project (which includes new roundabouts at Greenhill and Huntington Drive) (Item #30), and consideration of adoption of the College Hill Vision Plan (Item #33).
Due to the nature & number of items in the Council Packet, we won't have a Work Session or Committee of the Whole on this night. I hope you can join us in person or on-screen (Zoom, Channel 15 or Livestreamed YouTube). And thanks, as always, for doing the challenging work to be informed and engaged residents.
The meeting will also be accessible via video conference and the public may access/participate in the meeting in the following ways:
a) By dialing the phone number +13126266799 or +19292056099 or +12532158782 or +13017158592 or +13462487799 or +16699006833 and when prompted, enter the meeting ID (access code) 962 7287 1738.
b) iPhone one-tap: +13126266799,,96272871738# or +19292056099,,96272871738#
c) Join via smartphone or computer using this link: https://zoom.us/j/96272871738.
d) View the live stream on Channel 15 YouTube using this link: https://www.youtube.com/channel/UCCzeig5nIS-dIEYisqah1uQ (view only).
e) Watch on Cedar Falls Cable Channel 15 (view only).
To request to speak when allowed on the agenda, participants must click “Raise Hand” if connected by smartphone or computer, or press *9 if connected by telephone. All participants will be muted by the presiding officer when not actually speaking.
Call to Order by the Mayor
Roll Call
Approval of Minutes
1. Regular Meeting of April 19, 2021. This approval is simply to add the minutes to the official record as an accurate reflection of what transpired in the meeting; this would not be an appropriate time to debate the merits of the items themselves.
Agenda Revisions
Public Forum. (Speakers will have one opportunity to speak for up to 5 minutes on topics germane to City business.)
Special Presentations As mayor I have the honor of issuing proclamations from time to time. I read these in the Council Meetings, and often am joined by special guests to receive the proclamations.
2. Proclamation recognizing May 2021 as Historic Preservation Month.
3. Proclamation recognizing May 3-9, 2021 as Professional Municipal Clerks Week.
4. Proclamation recognizing May 9-15, 2021 as Economic Development Week.
5. Proclamation recognizing May 9-15, 2021 as Police Week and May 15, 2021 as Peace Officers Memorial Day.
6. Proclamation recognizing May 15, 2021 as Jen Fielding Learn to Swim Day.
7. Proclamation recognizing May 2021 as National Bike Month, May 17-23, 2021 as Bike to Work Week, and May 19, 2021 as Ride of Silence Day in Cedar Falls.
8. Proclamation recognizing May 5, 2021 as National Astronaut Day.
Special Order of Business
9. Public hearing on proposed amendments to the City's FY2021 Budget. Some required amendments to the current fiscal year budget were due to changes in revenue and expenses from COVID as well as from peaceful vigils, demonstrations, and protests. Amendments occur every year, for various reasons. The full listing of amendment requests is included in the packet.
a) Receive and file proof of publication of notice of hearing. (Notice published April 21, 2021)
b) Written communications filed with the City Clerk.
c) Staff comments.
d) Public comments.
e) Resolution approving and adopting amendments to the City's FY2021 Budget.
Old Business
10. Pass Ordinance #2988, amending Chapter 2, Administration, of the Code of Ordinances relative to mayor and city administrator duties, upon its third and final consideration. This was discussed in previous meetings, and is the last of three required readings. As I have stated previously, these updates clarify the difference between the Mayor and the Administrator, and codify that the Mayor "shall retain and exercise all authority over the conduct of the city government".
New Business
Consent Calendar: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
11. Receive and file Mayor's Monthly Report for April 2021. This year I will be submitting these reports to keep the council and public informed of noteworthy activities as mayor which aren't noted elsewhere.
12. Receive and file the Work Session minutes of April 19, 2021 relative to the following item: This approval is simply to add the minutes to the official record as an accurate reflection of what transpired in the meeting; this would not be an appropriate time to debate the merits of the items themselves.
a) City Council meeting packet deadline.
13. Receive and file the Committee of the Whole minutes of April 19, 2021 relative to the following item: This approval is simply to add the minutes to the official record as an accurate reflection of what transpired in the meeting; this would not be an appropriate time to debate the merits of the items themselves.
a) Solid Waste Commission Overview.
14. Receive and file revised bylaws for the Human Rights Commission. The primary change for this version is to adjust the number of commissioners down from eleven to nine. The commission had already been serving with nine commissioners, and a by-law change was necessary to make this number legitimate.
15. Receive and file Departmental Monthly Reports of March, 2021. The city has been working hard to restore public services following COVID cancellations and adjustments last year; this report shows some of those actions taking place.
16. Receive and file the Bi-Annual Report of College Hill Partnership relative to FY21 Self-Supported Municipal Improvements District (SSMID) funds and an FY21 Economic Development Grant. This is a routine report issued twice a year by College Hill Partnership as a condition for obtaining city funding.
17. Approve a request for a temporary sign at 3611 Eastpark Road on May 8, 2021. A residential request for the Giant Bull. Council is the approving authority for these kinds of temporary signs.
18. Approve the following applications for cigarette/tobacco/nicotine/vapor permits: Council is the approving authority for these kinds of permits.
a) Buzz Smoke & Vapor, 2125 College Street Suite A.
b) Cloud 9 Glass & Novelty, 2125 College Street Suite C.
c) Five Corner Liquor & Wine, 809 East 18th Street.
d) Hansen's Dairy, 127 East 18th Street.
e) Happy's Wine & Spirits, 5925 University Avenue.
f) Metro Mart, 103 Franklin Street. g) Murphy USA, 518 Brandilynn Boulevard.
h) Prime Mart, 2728 Center Street.
i) Thunder Ridge Ampride, 2425 Whitetail Drive.
j) Up In Smoke, 2218 College Street.
19. Approve the following applications for beer permits and liquor licenses: Council is the approving authority for all alcohol permits.
a) Double Tap, 312 Main Street, Class C liquor - renewal.
b) Suds, 2223 1/2 College Street, Class C liquor & outdoor service - renewal.
c) Casey's General Store, 5908 Nordic Drive, Class E liquor - renewal.
d) Cedar Basin Music Festival, Sturgis Park, Class B beer & outdoor service - 5 day permit.
e) Live to 9, 200 Block of State Street and 100 Block of East 2nd Street, Class B beer & outdoor service – eight 5 day permits (May 31-June 5, June 7-12, June 14-19, June 23-28, July 5-10, July 12-17, July 19-24, and July 26-31).
f) Chuck E. Cheese's, 5911 University Avenue, Special Class C liquor - new
Resolution Calendar: (The following items will be acted upon by roll call vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
20. Resolution approving and adopting amendments to Administrative Policy No. 7, City Council Meeting Procedures. These changes are solely to accommodate having the council packets published several days earlier than at present. Staff is recommending the change go into effect in August, so that staff, developers, and boards, and commissions can adapt to the new timeframes without significant disruption.
21. Resolution approving and adopting a revised job classification for the position of Tourism & Cultural Programs Manager in the Community Development Department. This will change the job description for the manager position that Kim Manning is retiring from this summer. I will ask staff to provide details on what specifically has changed in this version.
22. Resolution levying a final assessment for costs incurred by the City to remove snow and ice from sidewalks abutting the property located at 1022 W. 22nd Street. The city assesses the property owner with the bill to eliminate nuisances on properties, if the owners don't correct it themselves.
23. Resolution levying a final assessment for costs incurred by the City to clean up the property located at 412 N. Ellen Street. The city assesses the property owner with the bill to eliminate nuisances on properties, if the owners don't correct it themselves.
24. Resolution approving and authorizing execution of Amendment No. 1 to the Managed Content Licensing and Servicing Agreement with Gordon Flesch Company, Inc. relative to replacement of the City’s document imaging system. This applies federal Community Development Block Grant (CDBG) funding to this document imaging system project. No additional city expenses will be required.
25. Resolution approving and authorizing execution of a Storm Water Maintenance and Repair Agreement with Community Bank & Trust relative to a post-construction stormwater management plan for 312 West 1st Street. This is a standard engineering agreement for a new building site, to properly remove stormwater from the site.
26. Resolution approving and authorizing execution of a Storm Water Maintenance and Repair Agreement with Tidal Wave Auto Spa relative to a post-construction stormwater management plan for 416 Brandilynn Boulevard. This is a standard engineering agreement for a new building site, to properly remove stormwater from the site.
27. Resolution approving and authorizing execution of a Temporary Construction Easement Agreement for Stairway, in conjunction with the Downtown Streetscape and Reconstruction Project - Phase II. This allows the stairway to be rehabilitated at the same time as our streetscaping work occurs. It also provides a permanent easement for this space, which is the only access to the basement.
28. Resolution approving and authorizing execution of an Agreement for Traffic Safety Improvement Program (TSIP) Funding with the Iowa Department of Transportation relative to the Greenhill Road & South Main Street Intersection Improvements Project. This approval would allow the city to obtain program funding from the State of Iowa for this intersection. The approval is based on having a roundabout installed in this intersection. I will direct staff to explain in the meeting how the funding approval will be addressed if the Council ultimately decides to move forward with a signalized intersection instead of a roundabout. As discussed in a previous council meeting, the City Council has the legal leeway to make any decision it likes regarding that intersection's design, up until the point where the Council approves the construction contract with a general contractor.
29. Resolution approving and authorizing execution of a revised Professional Service Agreement with Snyder & Associates, Inc. for 2021 survey services. As in the last meeting, additional projects will need surveyor support while the city works to fill its vacant staff surveyor position.
30. Resolution receiving and filing, and approving the plans, specifications and estimate of cost for the Cedar Heights Drive Reconstruction Project. This item explains the City's expectations for this major reconstruction project. The Council's approval of this item would allow bids to be solicited from general contractors.
31. Resolution approving a Central Business District (CBD) Overlay Zoning District site plan for façade improvements at 315 State Street. This is a significant exterior improvement to Taylor Veterinary Clinic; in the Downtown area, the City Council is the approving authority for these kinds of aesthetic changes.
32. Resolution approving a HWY-1 Highway Commercial Zoning District site plan for construction of a coffee shop at 315 Viking Plaza. This would be a new Scooter's Coffee drive-thru in the same area as Culver's on Viking Road.
33. Resolution approving and adopting the Imagine College Hill! Vision Plan. This will be pulled for discussion; this plan presents a general vision (but not detailed requirements) for how College Hill will be developed and maintained in the next half-century or more. Approval of this plan will allow the next step to occur, which will be the creation of specific zoning ordinances to accomplish this vision over the long-run. There has been a suggestion from a council member to simply "receive and file" this document, but as an aspirational plan, I and others believe it is important to adopt the plan, just as we adopt Comprehensive Plans, the Community Wide Strategic Plans, and other aspirational documents. The Council will still be voting in the years ahead on specific zoning and parking ordinances, so adopting this vision plan does not lock the city into specific ordinances.
34. Resolution approving and authorizing execution of Supplemental Agreement #1 to the Professional Service Agreement with Nagle Signs Inc. relative to the Cedar Falls Wayfinding Signage Project. This change to the December 2019 contract would add $4.7K to ensure the new wayfinding signage around the city will match DOT standards for highways.
35. Resolution approving and accepting an Easement for utilities relative to the development project located at 312 West 1st Street. This will allow the city permanent access to transformer and electrical extensions at the new Community Bank and Trust going up on the corner of 1st and Clay.
36. Resolution setting May 17, 2021 as the date of the public hearing on a proposal to undertake a public improvement project for the Olive Street Box Culvert Project, and to authorize acquisition of private property for said project. No concerns about the hearing date.
37. Resolution setting May 17, 2021 as the date of public hearing on the proposed rezoning from A-1, Agricultural District and R-1, Residential Zoning District to MU, Mixed Use Residential Zoning District of certain property located north of Huntington Road and west of Cedar Heights Drive, and also on an associated amendment to the Future Land Use Map by changing the designation from Office & Business Park to Planned Development. No concerns about the hearing date.
Allow Bills and Claims
38. Allow Bills and Claims of May 3, 2021. The council is the approving authority for all bills and claims which have occurred since the last council meeting.
City Council Referrals
City Council Updates
Staff Updates
Adjournment
| Council Packet Link | |
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| Meeting Date | 05/03/21 |
