Tonight's regular council meeting at 7pm has a lot of administrative items, including the purchase and installation of a comprehensive financial software system for city government (item #18). The council will also vote on the recommendation of the Finance Director to appoint Kim Kerr as the next City Clerk, when Jacque Danielsen retires in November. Kim has been the Administrative Supervisor (basically in charge of the City Hall front office admin staff) and has been a great assistant to me during my time in office.
Before the regular meeting, beginning at 5:15 the Standing Committees will hear presentations on tallgrass prairie in the city right of way, the College Hill Vision Plan, and an update on the traffic calming steps which have been put in place recently at the intersection of Clay and 12th Street.
I hope you can join us in person at City Hall, online via livestreaming YouTube. or CFU Channel 15. Thanks as always for doing the work to be an informed and engaged citizen!
Call to Order by the Mayor
Roll Call
Pledge of Allegiance
Approval of Minutes
1. Regular meeting of September 18, 2023.
Agenda Revisions
Special Presentations
2. Proclamation recognizing October 4, 2023 as Energy Efficiency Day.
3. Proclamation recognizing October 1-7, 2023 as Public Power Week.
4. Proclamation recognizing October 12, 2023 as Children's Environmental Health Day.
5. Proclamation recognizing October 2023 as Domestic Violence Awareness Month.
Public Forum. (Speakers will have one opportunity to speak for up to 5 minutes on topics relevant to City business.)
Staff Updates
Special Order of Business
6. Public hearing on a proposed ordinance granting a partial property tax exemption to KL Iowa 01, LLC for construction of a warehouse and manufacturing facility at 6313 Production Drive. The City Council routinely grants property tax exemptions for economic development projects like this.
a) Receive and file proof of publication of notice of hearing. (Notice published September 23, 2023)
b) Written communications filed with the City Clerk.
c) Staff comments.
d) Public comments.
e) Pass an ordinance granting a partial property tax exemption to KL Iowa 01, LLC for construction of a warehouse and manufacturing facility at 6313 Production Drive, upon its first consideration.
Consent Calendar: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
7. Receive and file the City Council Standing Committee minutes of September 18, 2023 relative to the following items:
a) Cedar Falls Community Foundation Presentation.
b) Cedar River Dam and Future Options for the Dam.
8. Receive and file the Special City Council Standing Committee minutes of September 18, 2023 relative to the following item:
a) 12th & Clay Street Intersection.
9. Approve the following recommendations of the Mayor relative to the appointment of members to Boards and Commissions: The City Council is the approving authority for all board and commission appointments made by the Mayor. This is the new Bicycle and Pedestrian Commission approved by council in our last meeting, and this action appoints five of seven members. Two additional female members will need to be appointed, for gender balance requirements, and I hope to make those appointments by the end of this year.
a) Jack Yates, Bicycle and Pedestrian Commission, term ending 09/30/2027.
b) Andrew Shroll, Bicycle and Pedestrian Commission, term ending 09/30/2026.
c) Roger White, Bicycle and Pedestrian Commission, term ending 09/30/2025.
d) John DeGroote, Bicycle and Pedestrian Commission, term ending 09/30/2025.
e) Lauri Young, Bicycle and Pedestrian Commission, term ending 09/30/2024.
10. Receive and file communications from the Civil Service Commission relative to the following certified lists: This simply enters the certified list into the record.
a) Civil CAD/GIS Technician.
b) Engineering Technician II.
11. Receive and file Departmental Monthly Reports of August 2023. The Administrator provides these monthly reports to keep the Mayor and Council abreast of city activities.
12. Approve the application of Prime Mart, 2728 Center Street, for a cigarette/tobacco/nicotine/vapor permit. The City Council is the approving authority for all alcohol tobacco sales permits.
13. Approve the following applications for retail alcohol licenses: The City Council is the approving authority for all alcohol permits and liquor licenses.
a) Blue Room, 201 Main Street, Class C retail alcohol - renewal.
b) Hilton Garden Inn, 7213 Nordic Drive, Class C retail alcohol & outdoor service - renewal.
c) Peppers Grill & Sports Pub, 620 East 18th Street, Class C retail alcohol - renewal.
d) SingleSpeed Brewing Co., 128 Main Street, Class C retail alcohol, Special Class A beer & outdoor service - renewal.
e) The Landmark, 107 Main Street, Class C retail alcohol & outdoor service - renewal.
f) Fareway Store, 214 North Magnolia Drive, Class E retail alcohol - renewal.
g) Peppers Grill & Sports Pub, 620 East 18th Street, Class C retail alcohol – change in ownership.
h) Fleet Farm, 400 West Ridgeway Avenue, Class B retail alcohol - new.
i) Fleet Farm Fuel, 108 West Ridgeway Avenue, Class B retail alcohol - new.
j) Hampton Inn & Suites, 101 West 1st Street, Class B retail alcohol - new.
k) Murphy USA, 518 Brandilynn Boulevard, Class B retail alcohol- new.
l) Prime Mart, 2728 Center Street, Class E retail alcohol – new – change in ownership.
Resolution Calendar: (The following items will be acted upon by roll call vote on a single motion without separate discussion, unless someone from the Council or public requests that a specific item be considered separately.)
14. Resolution Calendar with items considered separately.
15. Resolution approving the recommendation of the Director of Finance & Business Operations by appointing Kim Kerr as City Clerk. The City Clerk is a critical position in our city government. With Jacque Danielsen's retirement in November, I'm very glad that Director Rodenbeck has recommended the city's Admin Supervisor, Kim Kerr, to be the next City Clerk. I have worked closely with Kim for nearly four years now, and she will do a terrific job!
16. Resolution levying a final assessment for costs incurred by the City to mow the property located at 1321 West 12th Street. After several warnings of delinquency, the City uses a contractor to mow private properties which are out of compliance with city code and then assesses the property for the cost.
17. Resolution levying a final assessment for costs incurred by the City to mow the property located at 3120 Homeway Drive. Same as #16.
18. Resolution approving and authorizing execution of a Solutions Agreement with CentralSquare Technologies, LLC for an Enterprise Resource Planning (ERP) system to replace the City’s financial and payroll systems. This is a major project, about $1.6M, plus an annual service fee of about $350K for a new financial and payroll system. Staff has been working with prospective vendors for nearly two years now, just on the preparatory work to get to this point. Though it's a major cost, it's necessary for the proper functioning of our government.
19. Resolution approving and authorizing execution of a Second Amendment to Professional Services Agreement with Berry, Dunn, McNeil & Parker, LLC for project management services relative to replacement of the City’s financial and payroll systems. (Contingent upon approval of previous item). This would provide the consultant $511K for project management services for the new financial system in #18 above.
20. Resolution approving and authorizing execution of an Agreement with The SpyGlass Group, LLC to provide an audit of the City’s telephone billing. This is an interesting proposition. The vendor would look through our phone bills and determine where we are being overcharged; the vendor would then receive the difference once the costs are lowered with the telecom, for one year worth of payments.
21. Resolution approving and authorizing execution of a Master Services Agreement with FRSecure LLC for vulnerability and penetration testing services relative to the security of the City's network. This would pay the vendor $12K for annual cybersecurity testing, in a three-year contract.
22. Resolution approving the Certificate of Completion and accepting the work of Peters Construction Corporation for the City Hall Remodel Project. This would pay the contractor the final $55K of this $4.5M project, and officially mark the completion of the City Hall rehabilitation.
23. Resolution approving a Cedar Falls Utilities Electric, Gas, Water, and Communications Utility Installation or Relocation Project in the Cedar Falls Unified Highway 58 Corridor Urban Renewal Area. This would allow CFU to install a new core router in the industrial park, for reimbursement using TIF funds.
24. Resolution approving and authorizing execution of an Agreement to Enhance Economic Development in Cedar Falls with the Cedar Falls Economic Development Corporation (CFEDC) for FY2024. This agreement would provide the CFEDC with $30K in city funds to support their operating costs, plus the potential for an additional $32K in incentives. It is the same agreement that we have with Grow Cedar Valley.
25. Resolution approving a change order and authorizing execution of a Forgivable Loan Agreement, and approving and accepting a Real Estate Mortgage relative to a Community Development Block Grant (CDBG) owner-occupied housing rehabilitation project. This would provide the homeowner with an additional $10.6K to their original grant through CDBG funds (federal money, not city taxpayer funds).
26. Resolution approving and authorizing execution of a Repair Contract with Tojo Construction, Inc. relative to a Community Development Block Grant (CDBG) housing rehabilitation project. This would provide $9K in CDBG funds to improve a home on Bluff Street.
27. Resolution approving a College Hill Neighborhood (CHN) Overlay Zoning District site plan for installation of panels to display artwork at 2016 College Street. This would allow changeable artwork to be displayed at Pettersen Plaza.
28. Resolution approving and accepting a Forgivable Loan Agreement and Real Estate Mortgage for property located at 1310 Iowa Street relative to the Rental to Single Family Owner Conversion Incentive Program. This would provide $8K as part of our incentive program for the exterior improvements in this converted property.
29. Resolution approving and accepting a Forgivable Loan Agreement and Real Estate Mortgage for property located at 1205 West 7th Street relative to the Rental to Single Family Owner Conversion Incentive Program. This would provide $10K as part of our incentive program for the exterior improvements in this converted property.
30. Resolution approving a PC-2, Planned Commercial Zoning District site plan relative to construction of a storage building at 702 LeClair Street. This is a site plan approval for a new storage building; no concerns.
31. Resolution approving an amendment to the Pinnacle Prairie Master Plan by reducing the number of units planned for Lot 2, Pinnacle Prairie Townhomes, Phase I. This would change the master plan to allow for 42 units to be built, rather than the previous 52. No concerns with the amendment, which was unanimously recommended by P&Z.
32. Resolution setting October 16, 2023 as the date of public hearing to consider vacating a drainage easement on Lots 17 & 18 in West Viking Road Industrial Park Phase V. Simply sets the hearing date; no concerns
33. Resolution setting October 16, 2023 as the date of public hearing to consider entering into a Agreement for Private Development, and to consider conveyance of city-owned real estate to KL Iowa 02, LLC. Simply sets the hearing date; no concerns
34. Resolution setting October 16, 2023 as the date of public hearing on a proposal to undertake a public improvement project for the North Cedar Heights Area Reconstruction Project – Phase II, and to authorize acquisition of private property for said project. Simply sets the hearing date; no concerns
35. Resolution setting October 16, 2023 as the date of public hearing on a proposal to undertake a public improvement project for the West Viking Road Reconstruction Project, and to authorize acquisition of private property for said project. Simply sets the hearing date; no concerns
36. Resolution setting October 16, 2023 as the date of public hearing on proposed amendments to Chapter 26, Zoning relative to shared parking requirements in the Downtown Character District (CDDT). Simply sets the hearing date; no concerns.
Allow Bills and Claims
37. Allow Bills and Claims for October 2, 2023.
Council Updates and Announcements
Council Referrals
Adjournment
| Council Packet Link | |
|---|---|
| Meeting Date | 10/02/23 |
